Privacy Policy for Job Seekers

1. Introduction

Welcome to Vesta Jobs. This Privacy Policy explains how Vesta AI, a company registered in Puerto Rico ("Vesta," "we," "us," or "our"), collects, uses, and protects your information when you use https://www.vestajobs.com (the "Platform") to search and apply for jobs.

Important: Vesta Jobs is a job marketplace platform that connects job seekers with employers. We provide technology services to employers but are NOT your employer and do NOT make hiring decisions. When you apply for jobs through our Platform, you are applying directly to the employer companies who post those jobs.

By using the Platform, creating an account, or submitting an application, you agree to this Privacy Policy. If you do not agree, please do not use the Platform.

2. Information We Collect

2.1 Information You Provide

When you create an account or apply for jobs, you provide:

• Contact Information: Name, email address, phone number, location/address
• Resume/CV: Work history, education, skills, certifications, references
• Profile Information: Professional summary, career goals, job preferences
• Application Materials: Cover letters, portfolio links, answers to application questions
• Account Credentials: Username, password, security questions

2.2 AI Interview Data (Biometric Information)

IMPORTANT NOTICE: Some job applications may require you to complete an AI-powered voice interview. When you participate in an AI interview, we collect and process:

• Voice Recordings: Audio recordings of your interview responses
• Voice Characteristics: Pitch, tone, speaking pace, and other voice features (this may constitute biometric data under certain laws)
• Transcriptions: Text versions of your spoken responses
• Response Timing: How long you take to answer questions
• AI Analysis: Assessments of your communication skills, competencies, and job fit

2.3 Automatically Collected Information

When you use the Platform, we automatically collect:

• Device information (type, operating system, browser)
• IP address and general location
• Pages viewed, jobs searched, applications submitted
• Time spent on the Platform and interaction patterns
• Cookies and similar tracking technologies

3. How We Use Your Information

We use your information to:

• Facilitate Job Applications: Submit your applications to employers and enable them to review your qualifications
• Conduct AI Interviews: Process voice recordings and generate competency assessments for employers
• Match You with Jobs: Recommend relevant job opportunities based on your profile and preferences
• Platform Operations: Create and manage your account, provide customer support, send notifications
• AI Improvement: Train and improve our artificial intelligence models to provide better assessments (your data may be used for this purpose indefinitely)
• Communications: Send you job alerts, application updates, and Platform news (you can opt out of marketing emails)
• Legal Compliance: Comply with laws, prevent fraud, enforce our Terms

4. How We Share Your Information

4.1 With Employers

When you apply for a job, we share with the employer:

• Your resume, cover letter, and application materials
• Contact information (name, email, phone)
• AI interview recordings and transcriptions (if applicable)
• AI-generated assessments and competency scores
• Any other information you provide in your application

Important: Once your information is shared with an employer, it becomes subject to the employer's own privacy practices. We recommend reviewing the employer's privacy policy. Vesta AI is not responsible for how employers use, store, or protect your information after it is shared with them.

4.2 With Service Providers

We share information with third-party service providers who help us operate the Platform:

• Cloud hosting and storage providers
• AI and speech processing services
• Email delivery services
• Analytics and performance monitoring
• Payment processors (if applicable)

These providers are contractually required to protect your information and use it only for the services they provide to us.

4.3 Legal Requirements and Business Transfers

We may share your information:

• To comply with laws, regulations, court orders, or government requests
• To protect our rights, property, or safety, or that of others
• To prevent fraud, security issues, or illegal activity
• In connection with a merger, acquisition, or sale of our business

4.4 With Your Consent

We may share your information with other parties when you give us permission to do so.

5. Data Retention

We retain your information as follows:

• Account Information: Retained while your account is active, plus up to 7 years after account closure
• Application Data: Retained for the duration of the job posting plus up to 5 years
• AI Interview Recordings: Retained for at least 3 years and may be kept indefinitely for AI training, quality assurance, and legal compliance
• Assessments and Scores: Retained with interview data (at least 3 years, possibly indefinitely)
• Communications: Up to 7 years
• Technical/Analytics Data: Up to 2 years

Note: Even if you delete your account, we may retain certain information for legal compliance, fraud prevention, dispute resolution, and AI model training purposes.

6. Your Rights and Choices

6.1 Access and Correction

You can access and update your account information, resume, and profile at any time through your account settings.

6.2 Data Deletion

You may request deletion of your account and personal information by emailing privacy@vestajobs.com. Please note:

• We will delete or anonymize your data within 30 days, subject to legal retention requirements
• Some data may be retained for legal compliance, fraud prevention, or dispute resolution
• AI interview data used for training may be retained in anonymized form
• Data already shared with employers cannot be deleted by us—you must contact the employer directly
• Deletion may prevent us from defending against legal claims

6.3 Data Portability

You can request a copy of your personal information in a machine-readable format by emailing privacy@vestajobs.com.

6.4 Opt-Out of Marketing

You can opt out of marketing emails by clicking "unsubscribe" in any marketing email or updating your communication preferences in your account settings. Note: You will still receive essential service-related emails (application updates, account notifications, etc.).

6.5 Withdraw Application

You can withdraw your application through your account dashboard. However, once an employer has received your application data, we cannot delete it from their systems—you must contact the employer directly.

6.6 Object to Processing

You may object to certain uses of your information by contacting privacy@vestajobs.com. We will respond within 30 days.

7. AI Interview Transparency and Your Rights

7.1 How AI Interviews Work

Our AI interview system:

• Records your voice responses to pre-set questions
• Transcribes your spoken words into text
• Analyzes communication patterns, vocabulary, and response quality
• Generates competency scores and hiring recommendations

7.2 AI Limitations and Disclaimers

7.3 Non-Discrimination Commitment

Our AI does not intentionally consider protected characteristics such as race, gender, age, disability, national origin, religion, or other protected classes. However:

• Voice characteristics analyzed by AI may correlate with protected characteristics
• We cannot guarantee complete elimination of all potential bias
• Employers are solely responsible for ensuring their hiring practices comply with anti-discrimination laws

7.4 Right to Human Review

If you believe an AI assessment was inaccurate or unfair, you may request human review by contacting the employer directly. Vesta AI provides technology services but does not make hiring decisions or conduct human reviews of employer hiring choices.

8. State-Specific Disclosures

8.1 Illinois Residents (BIPA)

Under the Illinois Biometric Information Privacy Act (BIPA), we notify Illinois residents:

• We collect voice recordings and voice characteristics (biometric identifiers)
• Purpose: To conduct AI-powered interviews and generate candidate assessments
• Retention: At least 3 years, may be kept indefinitely for AI training
• We will not sell, lease, or trade your biometric data
• Your biometric data is stored using reasonable security measures
• You must provide written consent before we collect biometric data

8.2 New York Residents

Under New York laws regulating automated employment decision tools:

• We use AI to assess candidates for job positions
• AI assessments are recommendations only; employers make final decisions
• We have conducted bias audits of our AI system (results available upon request)
• You may request an alternative selection process or accommodation from the employer

8.3 California Residents (CCPA/CPRA)

California residents have specific rights:

• Right to Know: Request details about personal information collected, used, and shared
• Right to Delete: Request deletion of personal information (with exceptions)
• Right to Correct: Request correction of inaccurate information
• Right to Opt-Out: We do not "sell" your personal information as defined by CCPA
• Right to Non-Discrimination: We will not discriminate against you for exercising your rights
• Sensitive Personal Information: Voice data may constitute sensitive personal information

Contact: privacy@vestajobs.com to exercise these rights.

8.4 Maryland Residents

Maryland residents using AI-based facial recognition in interviews must receive notice at least 10 days before the interview. We use voice analysis, not facial recognition.

9. International Users and GDPR

9.1 Data Controller and Processor

For users in the European Economic Area (EEA), UK, and Switzerland:

• Vesta AI acts as the data controller for your account and profile information
• When you apply to a job, the employer becomes the data controller for your application data
• Vesta AI acts as a data processor on behalf of the employer for application processing

9.2 Legal Basis for Processing

We process your data based on:

• Consent: For AI interviews and biometric data collection
• Contractual Necessity: To provide job application services
• Legitimate Interest: To improve our Platform and AI models, prevent fraud
• Legal Obligation: To comply with applicable laws

9.3 GDPR Rights

EEA users have rights under Articles 12-23 of the GDPR:

• Right to access your personal data
• Right to rectification of inaccurate data
• Right to erasure ("right to be forgotten")
• Right to restrict processing
• Right to data portability
• Right to object to processing
• Right not to be subject to automated decision-making (including profiling)
• Right to withdraw consent at any time
• Right to lodge a complaint with your supervisory authority

9.4 International Transfers

Your information may be transferred to and processed in the United States, Puerto Rico, or other countries. We use Standard Contractual Clauses (SCCs) and other appropriate safeguards for international transfers.

EU Representative: [Contact information available upon request at privacy@vestajobs.com]

10. Security

We implement industry-standard security measures to protect your information:

• Encryption of data in transit (TLS/SSL) and at rest
• Role-based access controls
• Regular security audits and monitoring
• Secure data centers and infrastructure
• Employee security training

Limitation of Liability for Security

While we take reasonable precautions, no system is completely secure. We cannot guarantee absolute security of your information. Vesta AI shall not be liable for unauthorized access, disclosure, or loss of data except where caused by our gross negligence or willful misconduct. You are responsible for maintaining the security of your account credentials.

11. Children's Privacy

The Platform is not intended for individuals under 18 years of age. We do not knowingly collect information from minors. If we learn we have collected data from someone under 18, we will delete it immediately. If you believe we have collected information from a minor, contact privacy@vestajobs.com.

12. Cookies and Tracking

We use cookies and similar technologies to:

• Keep you logged in
• Remember your preferences
• Understand how you use the Platform
• Improve Platform performance
• Provide personalized job recommendations

You can control cookies through your browser settings. Disabling cookies may affect Platform functionality.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we make material changes, we will notify you by:

• Posting the updated policy on the Platform
• Updating the "Last Updated" date
• Sending you an email notification (for significant changes)

Your continued use of the Platform after changes take effect means you accept the updated Privacy Policy.

14. Contact Us

Questions about this Privacy Policy or your personal information?